Contracts Coordinator

Company: Dynamic Systems, Inc.
Location: Austin
Posted on: February 11, 2025

Job Description:

Responsibilities:

• Oversight and management of Subcontracts and Purchase Orders, including associated exhibits, amendments, and change orders to ensure timely flow through document execution via DocuSign
• Drafting Change Orders, Work Authorizations and Amendments for Subcontracts and Purchase Orders
• Maintain databases and files related to Subcontract/Purchase Order/Amendment/Change Order document management
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Subcontract and Purchase Order management
• Enforce and monitor all aspects of Subcontractor insurance compliance, including maintaining current insurance certificates in ICA database and address non-compliance issues
• Maintain database related to current insurance certificates for employees receiving auto allowances and address non-compliance issues
• Mail distribution, scanning, and electronic document filing
• Resolve accounting holds on weekly basis
• Perform special projects and other assignments as requested by internal teams
  
  Required Skills and Qualifications:
  • Excellent judgment and critical thinking ability
  • Self-motivated
  • Strong work ethic
  • Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
  • Strong organization skills
  • High level of attention to detail, including ability to identify errors and inconsistencies
  • Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
  • Ability to readily absorb and retain guidance and direction from internal teams
  • Comfortable operating in a team-oriented work environment
  • Adaptable to changing needs of internal teams
  • Intermediate level MS Word and MS Excel experience
    Advantageous Skills and Qualifications:
    • Familiarity with Vista Viewpoint, BuildOps and DocuSign software
    • Previous construction industry experience
    • Previous contract administration experience
    • Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
    • Associate's degree or higher
    • Desires opportunity to expand level of support provided to internal teams
      
      
      
      PI7200258a7622-37248-36872331

Keywords: Dynamic Systems, Inc., Austin , Contracts Coordinator, Other , Austin, Texas