Contracts Coordinator

Company: Dynamic Systems, Inc.
Location: Austin
Posted on: February 11, 2025

Job Description:

Responsibilities:Oversight and management of Subcontracts and Purchase Orders, including associated exhibits, amendments, and change orders to ensure timely flow through document execution via DocuSignDrafting Change Orders, Work Authorizations and Amendments for Subcontracts and Purchase OrdersMaintain databases and files related to Subcontract/Purchase Order/Amendment/Change Order document managementWork cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Subcontract and Purchase Order managementEnforce and monitor all aspects of Subcontractor insurance compliance, including maintaining current insurance certificates in ICA database and address non-compliance issuesMaintain database related to current insurance certificates for employees receiving auto allowances and address non-compliance issuesMail distribution, scanning, and electronic document filingResolve accounting holds on weekly basisPerform special projects and other assignments as requested by internal teamsRequired Skills and Qualifications:Excellent judgment and critical thinking abilitySelf-motivatedStrong work ethicStrong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily followStrong organization skillsHigh level of attention to detail, including ability to identify errors and inconsistenciesAbility to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervisionAbility to readily absorb and retain guidance and direction from internal teamsComfortable operating in a team-oriented work environmentAdaptable to changing needs of internal teamsIntermediate level MS Word and MS Excel experienceAdvantageous Skills and Qualifications:Familiarity with Vista Viewpoint, BuildOps and DocuSign softwarePrevious construction industry experiencePrevious contract administration experiencePrevious insurance compliance experience with understanding of commercial insurance terminology and conceptsAssociate's degree or higherDesires opportunity to expand level of support provided to internal teamsPI3486ea22794b-25660-36872331

Keywords: Dynamic Systems, Inc., Austin , Contracts Coordinator, Other , Austin, Texas