Special Events Strategist, Texas McCombs

Company: University of Texas at Austin
Location: Austin
Posted on: March 20, 2025

Job Description:

Job Posting Title:Special Events Strategist, Texas McCombs----Hiring Department:Red McCombs School of Business----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesTexas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.For more information about Texas McCombs please visit: PurposeThis Special Events Strategist role is a member of the Employer Engagement & Special Events team, which is part of the McCombs Career Management & Corporate Relations department. This role is responsible for executing programming that connects McCombs students with industry professionals. The focus of this position is on event planning and logistics to ensure seamless execution of large-scale employer recruiting programs that complement traditional on-campus recruiting activities, such as interviews and info sessions. Responsibilities

• LEAD EMPLOYER ENGAGEMENT PROGRAMS: Coordinate and implement large scale and custom recruiting programs/events for current McCombs students to engage with employers and alumni. Lead recruiting programs with a continual focus on innovation, ensuring smooth execution and outcomes. Create and manage employer communications and marketing to support recruiting programs, employer sign ups and training (if needed for virtual platform) as well as student sign-ups and training (coordinating with the career coaching team). Support employer engagement activities and recruiting events across all McCombs programs.
• MANAGE EVENT EXECUTION & LOGISTICS: Lead the logistical planning and execution of career engagement events, ensuring seamless coordination of all details. Strategize to maximize efficiency and effectiveness of events, and develop processes to streamline event setup, registration, employer outreach, and student participation tracking. Manage event logistics, including venue selection, vendor coordination, and scheduling. Oversee venue and catering arrangements, technology needs, and event materials. Ensure effective communication with stakeholders to deliver high-quality, well-organized events that meet engagement goals
• GROW JUST-IN-TIME RECRUITING: Support the expansion of the experienced hire strategy across all McCombs programs.
• TRACK PROGRAMMING AND ENGAGEMENT: Manage and implement methods for collecting program feedback and lead outcome recaps for internal collaborating team members. Track engagement via the CRM database.
• Other duties and functions as assigned.Required Qualifications
  • Master degree in business, education, counseling, or a related field. Substantialrelevant work experience can substitute for Master's degree.
  • Extensive knowledge of employer relationsin a higher education setting. Five years of professional experience in career management or a human resources role performing a variety of corporate recruiting activities.
  • Demonstrated excellent communication and presentation skills.
  • Strong strategic planning and program implementation experiences.
  • Prior client facing experience.
  • Data analysis experience.
  • Excellent teamwork/collaboration skills.
  • Exceptional attention to detail and editing ability.
  • Advanced ability to work independently.
  • Ability to take initiative on projects.
  • Demonstrated experience leading large events, webinars, and programs with Microsoft Teams, Zoom and/or other remote communication technologies.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
    • MBA degree. Prior master's degree or career services experience at a top tierinstitution.
    • Experience with MBA, MS and/or BBA career management or extensive business experience in fields and industries highly sought after by current business students.
    • Experience interacting effectively with students, alumni, faculty, staff, and recruiters.
    • Experience with 12Twenty, Symplicity, GradLeaders, Salesforce.Salary Range$60,000 + depending on qualificationsWorking Conditions
      • May work around standard office conditions with repetitive use of a keyboard at a workstation.
      • Regular evening and weekend hours required with Monday - Friday work hours will flex accordingly.
      • This is an Austin, Texas-based position.
      • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.Required Materials
        • Resume/CV
        • 3 work references with their contact information; at least one reference should be from a supervisor
        • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
          • [PDF]
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          • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Special Events Strategist, Texas McCombs, Other , Austin, Texas